Reclaim.ai audience

Who is Reclaim.ai for?

Reclaim.ai is built for anyone who wants to take back control of their time — from individual professionals to global enterprises optimizing thousands of calendars. It’s an intelligent productivity platform that adapts to every scale of work, helping individuals, teams, and entire organizations work with more focus, balance, and clarity.

For individuals and small teams, Reclaim acts as a personal productivity assistant that automatically schedules Focus Time, syncs tasks, and flexes routines around shifting priorities. It turns reactive calendars into intentional workweeks — freeing up time for what really matters.

For larger organizations, Reclaim scales that same intelligence across entire departments. With admin controls, advanced analytics, shared Focus Time, team dashboards, and enterprise-grade security (SOC 2 Type II, SSO, GDPR), Reclaim helps big companies coordinate time more effectively, reduce meeting overload, and improve employee well-being.

Users by company size

SMBs (1-100 employees): 31% of paid users
Medium-sized businesses (100-1,000 employees): 21% of paid users
Enterprise businesses (+1,000 employees): 48% of paid users

Executive Assistants

How do Executive Assistants use Reclaim?

Easily prioritize their executive’s schedule
Protect focus time for their executives automatically
Book meetings faster with intelligent availability suggestions
Never worry about calendar holds or double bookings again
Automate rescheduling around conflicts and changes
Set smart rules for recurring meetings, travel, and personal time
Get full visibility into multiple calendars at once
Build trust with executives through perfectly optimized schedules
Create more time for high-impact coordination work

Product teams

How to Product teams use Reclaim?

Protect deep work time for design and strategy
Automatically defend sprint planning and retros
Keep standups consistent, even across time zones
Reduce meeting chaos by syncing everyone’s focus blocks
Align cross-functional calendars for smoother collaboration
Track productivity balance between meetings and maker time
Auto-schedule syncs around deadlines and launches
Gain insight into team focus vs. meeting ratios
Create a predictable, balanced work rhythm across the team

Human Resources teams

How do HR teams use Reclaim?

Boosts productivity with No-Meeting Days
Prevent burnout with automated breaks & working hours
Book interviews faster with "high-priority" Scheduling Links
Eliminate manual back-and-forth for candidate meetings
Protect employee 1:1s and performance reviews from conflicts
Ensure consistent focus time for HR initiatives and culture projects
Analyze work-life balance trends across departments
Support wellbeing by monitoring over-scheduling and burnout risks
Standardize smart scheduling policies across the org
Simplify calendar management for large teams
Make hybrid and remote work coordination effortless

Sales teams

How do Sales teams use Reclaim?

Book meetings faster with "high-priority" Scheduling Links
Defend time for heads-down work
Auto-schedule breaks & recurring routines
Protect prospecting and CRM update time
Automatically reschedule internal syncs around client calls
Balance meetings with focus time for deal prep and follow-up
Never double-book across multiple calendars
Improve responsiveness and meeting show rates
Track how much time goes to revenue-generating work
Reduce burnout by managing meeting overload
Focus more time on selling, not scheduling

Marketing teams

How do Marketing teams use Reclaim?

Block focus time for creative work and content creation
Sync calendars across design, product, and comms teams
Auto-schedule brainstorms, reviews, and launch meetings
Maintain consistent campaign planning cadences
Protect deep work hours from random meeting creep
Analyze time balance between creative vs. operational work
Easily coordinate cross-team launches and deadlines
Build predictability into fast-moving workflows
Create more uninterrupted space for strategic thinking

Engineering teams

How do Engineering teams use Reclaim?

Automatically protect long focus blocks for coding
Keep standups, sprint planning, and retros on schedule
Auto-adjust meetings around production incidents or releases
Balance focus vs. meetings for sustainable productivity
Sync engineering and product calendars seamlessly
Reduce context switching and interruptions
Identify team-wide focus time health metrics
Support flexible hours and async collaboration
Enable engineers to do their best deep work without friction

Finance teams

How does Finance use Reclaim?

Protect time for monthly close, forecasting, and analysis
Automate recurring reviews and approvals
Reduce meeting overload during critical reporting periods
Keep stakeholder syncs aligned across departments
Track workload balance during budget season
Automatically shift non-urgent tasks around priority deadlines
Maintain predictability across fast-changing schedules
Gain visibility into team capacity and availability
Improve accuracy by ensuring deep work blocks stay uninterrupted

Executive leadership teams

How do Executive Leadership Teams use Reclaim?

Align leadership calendars for critical decision-making
Protect time for strategy, planning, and reflection
Automate exec syncs, offsites, and board prep
Reduce scheduling friction across multiple assistants and teams
Monitor time balance between meetings and strategy
Build better habits around focus and prioritization
Get insights into how the team’s time aligns with goals
Eliminate wasted time in scheduling conflicts
Lead by example in promoting focused, intentional work

Managers

How do managers use Reclaim?

Protect time for 1:1s, team syncs, and leadership work
Automate recurring meetings and reschedules
Ensure their team has enough focus time for real work
Analyze team meeting load and focus balance
Create predictable routines for feedback and planning
Set smart scheduling rules for flexibility and consistency
Reduce stress from juggling multiple priorities
Get insights into how their team’s time is spent
Model healthy time management and focus practices

Students

How do students use Reclaim?

Automatically schedule study blocks around classes
Balance academic, work, extracurricular, and personal commitments
Protect time for deep study and project work
Set smart routines for exercise, meals, and rest
Sync multiple calendars (school, work, personal) in one place
Reschedule study sessions automatically when conflicts arise
Build consistent, productive daily routines
Track how time is spent across subjects and activities
Develop lifelong time management and prioritization skills